Elevating Property Management, One Click at a Time
Efficiency, Transparency, and Success – Seamlessly Integrated Online.
At PropSys, we recognize the diverse needs of condominiums, subdivisions, and similar properties. Our comprehensive property management solutions are meticulously crafted to cater to the specific requirements of each community, ensuring a seamless living experience.
Through streamlined processes and innovative online facilities, we strive to elevate the quality of life for residents while enhancing the value of your property investment.
Key Features
The portals serves as a centralized platform for effective communication, collaboration, and management within the community, enhancing the overall experience for residents and administrators alike.
Automatic Generation of Charges
- Streamline the billing process with automated generation of charges for members.
- Set up recurring payments and customize billing cycles for convenience.
- Provide transparency and accountability in financial transactions.
Ticketing System
- Efficiently manage and track requests, complaints, and inquiries from members.
- Assign tickets to relevant departments or personnel for timely resolution.
- Maintain a centralized repository of communication for reference and analysis.
Online Forms with Approval Workflow
- Simplify administrative tasks with customizable online forms for various purposes such as maintenance requests, event registrations, or architectural approvals.
- Implement approval workflows to ensure proper authorization and compliance with association regulations.
- Enable members to submit forms conveniently from anywhere, reducing paperwork and administrative burden.
Tenant/Visitor Management
- Facilitate smooth tenant and guest access and tracking within the community.
- Allow members to register guests online, specify duration of stay, and obtain necessary approvals.
- Enhance security measures by maintaining an updated record of visitors and their hosts.
Basic Accounting
- Maintain accurate financial records and reports for transparent governance.
- Track income, expenses, and dues with integrated accounting features.
- Generate financial statements and budgets to aid in decision-making and financial planning.
Announcement Platform
- Keep members informed about important updates, events, and announcements.
- Broadcast messages through the portal to ensure timely dissemination of information.
- Archive past announcements for reference and historical record.
Paperless Operation
- Embrace environmentally-friendly practices by transitioning to a paperless workflow, reducing reliance on physical documents and minimizing environmental impact.
- Enable electronic signatures for approvals and authorizations, streamlining workflows and reducing the need for printed documents and manual signatures.
- Send email notifications and alerts for important updates, reminders, and actions required, reducing the need for printed memos or notices.
Administrative Features
The portals serves as a centralized platform for effective communication, collaboration, and management within the community, enhancing the overall experience for residents and administrators alike.
Auto Generation of Statement of Accounts
- Automatically generate detailed statements of accounts for each member.
- Customize the format and frequency of statements based on preferences and requirements.
- Provide a comprehensive overview of dues, payments, and outstanding balances for easy reference.
Assessment Management
- Streamline the assessment process by automating calculation and generation based on predefined criteria.
- Ensure accuracy and consistency in assessment calculations to minimize errors and discrepancies.
- Compute installments and options based on saleable area or equal charging, providing flexibility and fairness in assessment methodologies.
Utilities Management
- Track and manage utility expenses such as water, electricity, and gas for common areas or shared facilities.
- Monitor usage patterns and trends to optimize resource allocation and reduce costs.
- Generate utility reports and allocate expenses accurately among members based on usage or other allocation methods.
Expense Tracking and Management
- Monitor and categorize expenses incurred by the association for maintenance, repairs, services, and other operational costs.
- Implement budget controls and spending limits to ensure fiscal responsibility and adherence to financial plans.
- Generate expense reports and analyze spending patterns to identify areas for cost optimization and efficiency improvement.
Payment Processing
- Facilitate secure online payments for dues, assessments, utilities, and other charges through integrated payment gateways.
- Provide multiple payment options and flexibility in payment scheduling to accommodate members' preferences.
- Automate payment reconciliation and update member accounts in real-time upon successful transactions.
Customizable Reporting
- Multiple reports tailored to the specific needs and preferences of administrators, allowing them to focus on key metrics and insights relevant to the association's goals.
- Easily export reports to Excel format, ensuring compatibility and enabling further analysis or manipulation of data as needed
- Deliver reports in a print-friendly format, allowing administrators to conveniently produce hard copies for meetings, presentations, or archival purposes.